iD Tech
On-Campus Programs
Terms & Conditions
Publish Date: December 22, 2024

These additional Terms and Conditions are intended to keep students safe and make iD Tech On-Campus Programs positive and productive. By purchasing, using, or allowing your student to use any of iD Tech's On-Campus Programs, you agree that you and your student will abide by and be bound by these Terms and Conditions as well as iD Tech’s General Terms and Conditions found HERE. In cases where these Terms and Conditions and iD Tech’s General Terms and Conditions conflict, the terms found herein apply to any iD Tech On-Campus Program or Product.

I.  Payment Policy

  1. On-Campus Program tuition includes all state/province and federal taxes, adult supervision, instruction and curriculum materials. Overnight Program Tuition includes day tuition items plus daily meals (Sunday evening–Friday afternoon), double-occupancy dorm room (subject to availability) and 24-hour adult supervision.
  2. For each On-Campus Program, $250 per student, per course, per week of the total payment amount is a non-refundable deposit.
  3. At the time of registration, a per student, per session Safety and Compliance fee is also due. The Safety and Compliance fee amount is location dependent, and will be listed separately at check out and in your billing statement in your My Account.

II.  Changes and Cancellations

  1. Outside 14 days of the start of camp, changes (other than cancellations) can be made without change fees. Changes of date, location, or division made within 14 days of the start of camp will incur a change fee in the amount of the non-refundable deposit. Cancellation of lunch or overnight accommodations made within 14 days of the start of camp will result in a forfeiture of the amounts paid for those extras. You are responsible for any increases in charges based on any changes you make.
  2. Outside 14 days of the start of camp, you may cancel a course and receive a refund of amounts paid to date less any non-refundable payment plan fees and a cancellation fee equal to the deposit amount for each Program ($250 per week). On-Campus Programs cannot be canceled within 14 days of the course start date. Note that Groups subject to an Agent Agreement are bound by the cancellation policy as set out in their Agent Agreement.  
  3. If iD Tech cancels a Program for any reason, you will receive a full refund of the amounts paid to date less the non-refundable deposit for each Program, which will be placed in My Account as a credit.
  4. There are no refunds, credits, or replacement days for classes not attended.

III.  Additional Code of Conduct Requirements

To maintain a safe and fun environment, students and parents of students participating in an On-Campus Program agree to adhere to these additional Code of Conduct requirements:

  1. Treat all facilities, equipment, and people with respect
  2. Not possess or use drones, hoverboards, rollerblades, shoes with wheels, weapons, tobacco, marijuana, alcohol, or any illegal substances at any on-campus location
  3. Follow all rules and directives given by iD Tech and campus personnel
  4. Be responsible for room keys, meal cards, and other camp items

Parents of students dismissed from camp will be responsible for any and all costs incurred in removing that student from camp (i.e. travel, extra supervision, etc.). If iD Tech incurs any charges, they will be reflected in the responsible parent’s My Account.

IV.  Health and Safety

  1. iD Tech will meet or exceed all local, state, and federal health and safety requirements. We will notify you as soon as practicable of additional requirements for your location.
  2. If medication is needed at camp, necessary medication forms must be filled out, and medications must be brought in the original container with the prescription language written in English or with a translation provided, reflecting the dosage that will be dispensed. Medications, other than inhalers and diabetic testing kits, will be given to and dispensed by iD Tech staff. Students must bring two epinephrine auto-injectors (i.e., Epipen) to camp. One will be held by staff. The other will be held by the student. If bringing glucose pens or standard syringes, we require you to bring a Sharps biohazard disposal container as well. At the end of your student’s Program, you are responsible for retrieving all medications and containers from staff. Please note that iD Tech does not have professionally licensed medical staff at camp. 
  3. Staff cannot administer over-the-counter medication without written permission from a parent/legal guardian or their physician and will be dispensed as directed on the medication’s box/container or prescribing doctor’s note.
  4. Medication left at camp will be disposed of.
  5. Students must be current on all vaccinations and may be required to provide written proof.
  6. Additional health and safety forms must be completed and submitted prior to camp.
  7. I UNDERSTAND THAT FOR MY STUDENT’S SAFETY, I MUST PROVIDE ACCURATE AND COMPLETE HEALTH INFORMATION. FAILURE TO PROVIDE REQUIRED INFORMATION CAN RESULT IN CANCELLATION OF MY STUDENT’S REGISTRATION WITHOUT A REFUND.

V. Sign Out

  1. For students 13 years of age or older by Dec. 31st or designated as self-sign out by their parent: students not staying overnight on campus, can sign themselves out with a staff member at the end of each day. Students registered for overnight camp may only sign themselves out at the end of the camp week.
  2. For students under 13 years of age or not otherwise designated as self-sign out: students may only be signed out by a parent/guardian or those authorized by the parent/guardian via My Account.

Once a student is signed out, they are no longer in the care of iD Tech and must leave the camp location.

Failure to pick a student up at the designated time, or as requested by an iD Tech staff member may result in additional charges. For safety reasons, you or someone designated by you must be within a two-hour drive from the camp location and have the means to pick the student up if needed.

VI. Groups

Individuals registering more than 9 participants or registering students on behalf of a company, agency, school, or other organization during any one camp season are, unless provided an exception in writing by iD Tech,  required to register as Group Coordinator and are bound by the Group Registration - Additional Terms and Conditions, found below. If an individual fails to respond to a request to register as a Group Coordinator,  all reservations made by that individual may be canceled and will be subject to iD Tech’s Group Registration cancellation policies. For more information on registering groups call 1-888-709-8324 or email us at GlobalTeam@idtech.com.

VII. At-Camp Activities

  1. Field Trips: Staff members have permission to take my son/daughter/ward to places of relevant interest, the swimming pool (where available), guided campus tours, and facilities within walking distance of camp, both on and off campus. Public and/or private transportation will be utilized.
  2. Movies: Movies played at or attended during any of the Programs run by iD Tech are rated PG and PG-13 and selected at the sole discretion of iD Tech.

IIX. Location Specific Terms

IX. State Notices

  • Massachusetts Required Legal Statement:
    "This camp must comply with regulations of the Massachusetts Department of Public Health and be licensed by the local Board of Health. Parents may request copies of background checks, health care and discipline policies as well as procedures for filing grievances." (105 CMR 430.190(C), (D)).
  • Maryland Required Legal Affirmation:
    I agree to and understand the walking trip permissions found HERE.
  • New York Required Legal Statements:
    Pertaining to residential Programs: "This camp must comply with regulations of the New York State Department of Health (State Sanitary Code Subpart 7-2) and be licensed by the local Board of Health and inspected twice yearly. The inspection reports are filed at the local Department of Health offices in each county."

    Pertaining to day Programs: "This camp is not regulated or inspected by the New York State Department of Health and is not required to obtain a Department of Health permit. This camp is not required to follow Department of Health regulations, including, maintaining minimum staff-to-child ratios; hiring medical personnel; or reporting injuries or illnesses to the Department of Health."

Group Registrations - Additional Terms and Conditions

These additional Terms and Conditions apply to Group Registrations. By registering a group of students for an On-Campus program, you agree that you, your students, and their parents/legal guardians will abide by and be bound by these Terms and Conditions, as well as iD Tech’s General Terms and Conditions and iD Tech’s On-campus Terms and Conditions found above. In cases where these Terms and Conditions might conflict with the On-campus Terms and Conditions or iD Tech’s General Terms and Conditions, these Group Registrations - Additional Terms and Conditions apply.

I.  Payment Collection

  1. The individual making the registrations (hereinafter “Group Coordinator”) shall be solely responsible for paying all deposits, tuition, fees, wire fees, and other costs related to the group registrations made on behalf of each student that Group Coordinator registers. 

  2. All payments shall be in US Dollars and are exclusive of any taxes that the Group Coordinator may be liable for (including, without limitation, withholding taxes and Country-specific fees), all of which shall be the responsibility of the Group Coordinator, if applicable. iD Tech will not accept payments for participants from anyone other than the Group Coordinator. iD Tech will not apply payments received for a group to a specific participant of the group.

  1. Group Coordinators shall be invoiced by iD Tech for all group registrations (unless otherwise approved by iD Tech). Group registrations must be paid in full at time of registration or in two installments. If paying in two installments, the initial installment will be invoiced upon registration (for 50% of the total registration amount including fees); the final installment (for all remaining fees) shall be invoiced on April 1st. All invoices are NET 30. Failure to pay Invoices by the dues date may, at iD Tech’s sole discretion, result in cancellation of the registrations or will incur a 5% per month late fee. Registrations made after April 1st must be paid in full at time of Registration. NOTE WHETHER PAID IN FULL OR IN INSTALLMENTS 50% OF EACH REGISTRATION IS A NON-REFUNDABLE DEPOSIT. 

II.  Document Collection

  1. Group Coordinator shall be solely responsible for procuring all documents and information requested by iD Tech for each group’s student that Group Coordinator registers (including, without limitation, all documents that iD Tech requires to be signed by student's parents or legal guardians) and shall be solely responsible for ensuring that each student and each student’s parents/legal guardians understands and agrees to all of the Terms and Conditions contained in such documents.
  2. Without limiting iD Tech’s ability to contact any student or student's parents/legal guardians for any reason, Group Coordinator shall act as the primary contact between the students that Group Coordinator registers and iD Tech.
  3. Registrations are not complete until all required forms are properly submitted. iD Tech reserves the right to cancel without refund, incomplete registrations of any student for failure to submit properly completed documents for each student.
  4. Group Coordinator shall ensure that each student has an emergency contact identified that is located within four (4) hours of the program and will be available to pick up the student should they be released from camp.

III.  Reservation Changes/Cancellations

  1. Group Coordinator shall be solely responsible for notifying iD Tech of any cancellations for students that Group Coordinator has registered; iD Tech will not accept cancellation requests or notices submitted by a student or the student’s parents/legal guardians. 

  2. If more than 14 days before the start of camp, changes (other than cancellations) can be made without change fees. Changes of date, location, or division made within 14 days of the start of camp will incur a change fee in the amount of the non-refundable deposit. Cancellation of lunch or overnight accommodations made within 14 days of the start of camp will result in a forfeiture of the amounts paid for those extras. Group Coordinator is responsible for paying for any increases in charges based on any changes made at the time the change(s) are made.

  3. If more than 14 days before the start of camp, registrations may be canceled with a refund of amounts paid to date less any non-refundable deposits amount for each Program canceled (an amount equal to 50% of each registration). On-Campus Programs cannot be canceled within 14 days of the course start date. Note that groups with a separate Agreement are bound by the cancellation policy as set out in their Agreement. 

IV.  Compliance

Group Coordinator shall comply with good business practices and all applicable laws and regulations and shall not take any action that may harm or injure iD Tech’s business, reputation, or goodwill.

V.  Additional Intellectual Property

If at any time upon request by iD Tech, Group Coordinator must immediately cease all use of iD Tech’s as well as our University partner’s names and logos, and must remove any advertisements selling or discussing any iD Tech product. Group Coordinators will not register (or make any filing with respect to), or contest, any trademark, name or other designation of iD Tech of this Agreement anywhere in the world. Misuse of iD Tech’s or our partner’s intellectual property may result in removal of your group from camp, without refunds.

VI.  GROUP COORDINATOR CODE OF CONDUCT

  1. Group Coordinators May NEVER:

    1. Engage with/solicit campers who are not part of your group.

    2. Visit camp, or send people to visit camp other than for check-in and for Family Showcase. Group Coordinators violating this policy may be escorted off the premises by campus security, and may result in their group being removed from camp without a refund. 

    3. Enter a student’s dorm room (except during check-in).

    4. Enter lab spaces, or other areas identified by iD Tech and the university. 

    5. Allow or send ANY outside individuals (i.e. potential customers, friends, significant others, family members, representatives, etc.), into iD Tech camp spaces, including, but not limited to the lab space and dormitories.

    6. Engage in using profanity, inappropriate jokes, sharing intimate details of one’s personal life, or any kind of harassment towards or in the presence of students, parents or iD Tech staff.

    7. Disclose iD Tech’s proprietary curriculum, confidential information, or anything strictly for the use of running iD Tech program to anyone outside the company. Sharing and/or selling intellectual property may be a felony and iD Tech will protect its intellectual property to the fullest extent of the law.

    8. Smoke, vape, or use tobacco in the presence of campers or parents at iD Tech locations.

    9. Use, possess or be under the influence of alcohol, marijuana, illegal or un-prescribed legal drugs while around iD Tech students, or at an iD Tech location.

    10. Take photos of any iD Tech locations and iD Tech Students (unless the student is part of your group), without prior written approval.

    11. Bring pets or animals to any iD Tech location. (Service dogs may be permitted with prior approval.).

    12. Engage with students while they are at camp.

  2.  Group Coordinators MUST:

  1. Only engage with students in your group at check-in and check-out.

  2. Abide by the rules and regulations of each university/college/location.

  3. Respect the university facilities and camp property. Should intentional damage to university facilities or camp property be found to be inflicted by you or your students, you will be responsible for fines and damages.

  4. Follow all directions given by iD Tech location staff. If you believe directions given by location staff contravene permissions given to you otherwise, you may not engage with location staff. Your only recourse is to follow the direction(s) given by the location staff immediately, and contact iD Tech at 1-888-709-8324.

Failure to abide by this Code of Conduct, as set out above, will result in your permanent removal from all iD Tech facilities, require that you reimburse iD Tech for all costs incurred by iD Tech as a result of your violation and/or necessitated by your removal, and may also result in your group(s) being removed from camp and/or have their registrations canceled with no refund.